HMIS
The Homeless Management Information System (HMIS) is the way Housing First Solano stores information regarding persons experiencing homelessness and uses that information to connect those persons to the housing and services they need. This database is key for ensuring vulnerable persons receive prompt, tailored support. Housing First Solano has recently transitioned from ServicePoint to Clarity for its HMIS database (see below for details).
If you are using HMIS and having a technical issue or would like to join the Solano County HMIS, please email [email protected] for support.
HMIS Resources for Providers
Access to Clarity HMIS:
https://solano.clarityhs.com/login
Clarity Training can be accessed through the Pathways Learning Management System:
https://pathwaysmisi.talentlms.com/
HMIS Policies and Procedures
These policies outline the purpose of HMIS, provider responsibilities, and other rules approved by Housing First Solano.
HMIS Help Desk:
https://help.pathwaysmisi.org/support/tickets/new
HMIS User Guide:
https://help.bitfocus.com/getting-started
HMIS Reporting Guide:
https://help.bitfocus.com/report-library
HMIS Data Analysis Guide:
https://help.bitfocus.com/data-analysis
Release of Information Form
Use this form to document the informed consent of the client to have his or her information input into HMIS. The Release of Information form is also available in Spanish.
All Partner Agencies are required to have a signed Partner Agency Memorandum of Understanding (MOU) on file with CAP Solano JPA and the HMIS Administrator. Additionally, all HMIS Users are required to have a signed HMIS Confidentiality and Security User Agreement on file with CAP Solano JPA and the HMIS Administrator.
The following forms can be used during the HMIS blackout periods to collect data for future data entry:
HMIS Data Entry Forms
System Performance Measures
HUD has developed the following seven system-level performance measures to help communities gauge their progress in preventing and ending homelessness:
- Length of time persons remain homeless
- The extent to which persons who exit homelessness to permanent housing destinations return to homelessness
- Number of homeless persons
- Jobs and income growth for homeless persons in CoC Program-funded projects
- Number of persons who become homeless for the first time
- Homelessness prevention and housing placement of persons defined by Category 3 of HUD’s homeless definition in CoC Program-funded projects
- Successful housing placement;
The purpose of these measures is to provide a more complete picture of how well a community is preventing and ending homelessness. The number of homeless persons measure (#3) directly assesses a CoC’s progress toward eliminating homelessness by counting the number of people experiencing homelessness both at a point in time and over the course of a year. The six other measures help communities understand how well they are reducing the number of people who become homeless and helping people become quickly and stably housed.
FY2019 System Performance Measures for Solano County are available here. System Performance Measure results are also displayed in this infographic. FY2020 System Performance Measures are available here.